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Operations Assistant (Volunteer) - Australian University Games 2016 - PERTH

Work Type: Casual
Classification: Other Jobs
Area: Perth
Listed By: Private Advertiser
DESCRIPTION

POSITION       Operations Assistant   DEPARTMENT  Operations

LOCATION  

The 2016 Australian University Games (AUGs) will take place from 25 September to 30 September in Perth, Western Australia.  

Prior to the Games the role will be based at the UWA Sports Park, McGillivray Road, Mount Claremont WA 6010.  

During event delivery week, the role will be based out of the Games Centre at the WA Athletics Stadium, Stephenson Ave and various sport competition venues across Perth.

ABOUT AUSTRALIAN UNIVERSITY SPORT

Australian University Sport (AUS) is charged with the responsibility to facilitate national and international sporting opportunities on behalf of its member universities. The national sporting program includes a number of high quality national and regional sporting events, including, but not limited to:  

  • Australian University Games 
  • Australian University Championships 
  • Regional University Games (Northern, Eastern, Southern and Western) 
  • Regional University Championships 
  • Snow Unigames 
  • Unibattle   

AUS is responsible for the planning and conduct of these sporting events on behalf of the university sporting community. AUS delivers the events in a professional manner whilst meeting the needs of students at member universities.

POSITION PURPOSE  

The Operations Assistant will work as part of a small team to deliver all operational components of the event. Areas of focus will include equipment, signage, venues, cleaning and waste, storage and security.

REPORTING / WORKING RELATIONSHIPS  

The Operations Assistant reports directly and has line management responsibility to the Operations Coordinator.   The Operations Assistant will also work closely with key event time personnel including:

AUS staff working within the event
Venue operators
Event suppliers

Prior to the event

  • Assist in the coordination of operations requirements relevant to the event including venues, equipment and signage 
  • Assist in developing operation manual and procedures including inventory control 
  • Assist in developing equipment register/tracking document, signage register and other stock control systems 
  • Labelling and testing of equipment and signage 
  • Assist in developing venue layout plans for all Games venues ensuring the appropriate needs for each sport and sponsor are met 
  • Testing, labelling and allocating event radios   

During the event

  • Bump in of venues 
  • Assist with the implementation of risk management and contingency procedures 
  • Tracking of equipment and signage 
  • Assist in the set up of operational control areas 
  • Management of event radios  

Post event

  • Assist with bump out of all venues back to the event operations area 
  • Pack down of equipment and signage 
  • Provide recommendations on improving operational processes

KNOWLEDGE SKILLS AND EXPERIENCE  

The Operations Assistant role would suit a person studying in the field of event management or logistics.
NOTE: This role requires heavy lifting and moving. Applicants will require strength and stamina.    

Desirable attributes:

  • Excellent organisational skills 
  • Experience in managing and dealing with a wide variety of people 
  • Ability to set up equipment such as tents, signage and sports equipment 
  • Excellent communication skills 
  • Sound computer skills   

Personal attributes:

  • Ability to work as part of a team 
  • Enthusiastic and motivated approach 
  • Well developed customer service and problem solving skills 
  • Ability to take the initiative 
  • Exercise judgment and work without supervision 
  • A friendly and approachable manner   

Other requirements:

  • Commit to at approx six hours per week in the 
  • Games office in the lead up to the event 
  • Attend compulsory training sessions to ensure that you are familiar with event policies and procedures 
  • Attend the entire duration of the Games competition 
  • Wear the Games uniform as required 
  • Conduct self in a professional manner by being punctual, reliable and neatly groomed at all times 
  • Be an unbiased non competitor in the event 
  • Uphold AUS policies and guidelines

POSITION PARTICULARS  

Duration of position:            16th May - 7th October 2016   

Number of hours:                  It is anticipated that the Operations Assistant will need to work at least one day per week (approx. six hours) in the lead up to the event and full time during the event delivery period  

Training:                                 Induction will be provided upon appointment. On the job training will be provided over the time of your appointment.  

Applications close:                8th May 2016  

Interviews:                            14th May 2016  

How to apply:                        To apply for this position please follow these steps:  

1.  Read the position description in detail to understand what is expected of you

2.  Check to ensure you are available for the duration of the position

3.  Update your resume to no more than two pages

4.  Write a cover letter outlining why you feel you are suited to the role

5.  Email your application, including cover letter & resume to aug.workforce@unisport.com.au  

All applications will be acknowledged and successful candidates will be contacted for an interview.    

FOR MORE INFORMATION   Contact: Natalie Broom Workforce Coordinator P: 0481 150 194 E: aug.workforce@unisport.com.au  

The details within this position description may change at any time in the lead up to the 2016 Australian University Games. Volunteers will be notified of any changes to their position description, if and when they occur.





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